Harris Computer Systems

Proposal Coordinator

2 weeks ago(1/10/2018 8:20 AM)
Job ID
Sales & Marketing
Percent of Travel Required

Position Overview


You could be sitting in a desk somewhere today, likely underappreciated for the skills you have in keeping everyone organized and making everything that comes across your desk better than when it landed there. We commit that if you posses these skills you will be a critical member of our very exciting team. Cayenta is involved in some of the most challenging and interesting projects in the technology industry and we're always looking for talented, highly motivated individuals who seek the same. One of the most important decisions we make is the next person we invite to join our team. 


We are looking for a strong Proposal Coordinator who has excellent technical writer skills and is obsessively organized. The Proposal Writer will be expected to provide valued input into project and proposal strategies, including resource allocation, value propositions, and effective proposal presentation. They will oversee and manage the document development, quality, and completion of large, complex government and commercial projects and proposals (RFPs). Reporting directly to Manager, Business Development, the main duties of the Proposal Coordinator will include providing administrative support to the Business Development department, coordinating and preparing business proposals, communications materials, project plans and other written materials for our organization while overseeing the logistics of events and trade shows.


The Proposal Coordinator will also coordinate logistics around events and tradeshows including memberships, travel booking, booth logistics and all marketing materials.

Primary Functions

Based in our Burnaby office, Cayenta is seeking a Proposal Specialist to provide:

  • Coordination of proposals – including writing/editing responses, gathering SME input, and developing content delivery strategies in our sales documentation
  • Business development support – working with our sales team to develop marketing material including brochures, product documentation, email campaigns, etc.
  • Sales Analysis – assess sales opportunities, track and report on sales bid success rates, provide sales reporting as required

This is the perfect role for an individual with a passion for producing customer facing content and the desire to work in a creative and collaborative team.


Key Responsibilities

  • Working with our business development team, develop responses to RFPs (request for proposal) for new name and existing client-base sales opportunities.
  • Analyze and interpret RFP requirements – delegating to SMEs when required.
  • Writing and editing concise, audience-focused content under tight timelines
  • Maintain an up-to-date repository of product information, proposal responses, and screenshots/graphics
  • Interfacing with all levels of management and ensuring effective, interdepartmental communication throughout the proposal lifecycle
  • Represent Cayenta in pre-proposal meetings and liaise with client procurement teams to ensure adherence to RFP processes


To excel in this role, you will require a high level of adaptability, initiative, and several skills including:

  • Undergraduate degree in a writing intensive discipline or college-level training in business writing or technical communications
  • 1-2 years’ experience in a writing or business communications role
  • Advanced knowledge of the Microsoft Office Suite
  • Strong writing and communications skills
  • Adaptability and time management skills are crucial for this role
  • Experience in graphic design is strongly preferred
  • Experience with Adobe Creative Cloud suite is an asset
  • Experience in the ERP software industry is an asset

Company Overview

Cayenta (www.cayenta.com) is involved in some of the most challenging and interesting projects in the technology industry and we're always looking for talented, highly motivated individuals who seek the same. One of the most important decisions we make is the next person we invite to join our team.

As a Cayenta employee you will be consistently challenged to deliver your best, and you will be fairly compensated for your efforts. Because we provide our customers the best technologies and services in the industry, you will constantly develop new skills, learn new products, and be involved in activities that are highly valued in the marketplace. Most of all, any potential employee must be willing and able to represent our core operating principle, which simply stated is: "We value our customers as partners, therefore their success and satisfaction, as well as our own, depends on delivering excellence in everything we do."

Cayenta is a division of Harris (www.harriscomputer.com), a member of the Constellation Software group of companies. Harris is a leading provider of financial management and Customer Information Systems (CIS) software solutions. Since 1976, Harris has focused on providing feature-rich and robust turnkey solutions to Public Sector, Schools, Utility, and Healthcare agencies throughout North America. Harris’ focus is on creating long-term relationships with its customers and ensuring that it meets the changing needs of its customers over time.

Harris is an EEO/AA/Disability/Veteran Employer.


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